Sales Administrator

Company Name:
Gerdau is the leading producer of long steel in the Americas and one of the main suppliers of specialty long steel in the world. Gerdau products are sold on five continents, servicing the civil construction, industrial and agricultural industries. Gerdau products, in all their diverse forms, have a day-to-day presence in the lives of people homes, shopping centers, hospitals, bridges and hydroelectric plants; they are part of power and telephone lines; they are raw material for automotive parts and they can be found at work and on the farm.
We believe our employees are the best in the business. We have high standards and our employees constantly strive to reach even higher levels of success. Gerdau growth is based on our values and on a vision focused on excellence. We see customer satisfaction, the personal and professional growth of each employee, total safety in the workplace, a commitment to our stakeholders, employees, and communities, and profit as a measure of performance.

Gerdau is seeking a Sales Administrator for its Napa, CA facility.

Job Summary:
Perform a wide variety of clerical, typing, and data entry, and related office duties to prepare sales and estimating reports, quotations, contracts and change orders pertaining primarily to the estimating and sales of fabricated reinforcing steel products for this location with Gerdau Reinforcing Steel West.
Primary Duties and Responsibilities:
Prepare sales file folders and customer card files for each new job contract, prepare necessary duplicates and place into company file. Issue sales estimate numbers and type and distribute sales quotations, orders and contracts. Maintain company records of each transaction and place copy into company sales files.
Input relevant sales information into the division sales quotation program to price rebar, accessories, wire mesh and miscellaneous items to generate estimate numbers. Gather and input information for division quotations and bookings report. Compute, price and process small or walk-in orders and coordinate delivery.
Process sales quotations, confirmations, contracts and contract revisions in accordance with division sales practice. Review all information to ensure accuracy. Follow up on questions, omissions or discrepancies with supervisor or sales representative to assure sales documentation is complete.
Prepare customer sales orders and sales order changes or corrections for signatures as directed by supervisor or sales representative. Check each for accuracy, process, procure signatures and distribute in accordance with established procedure and practice. Refer questionable information or discrepancies to supervisor.
Obtain credit information and approval from company credit records or from corporate credit department personnel. Distribute credit reports and supporting documentation, if applicable, as required.
Review customer request forms for change orders received from sales or engineering personnel for accuracy. Type letters of acceptance and prepare purchase order. Update Company file information and forward change order to sales manager, sales representative and/or division manager for approval signatures. Forward original purchase order and letter of acceptance to customer and place signed copies into company file.
In the absence of sales personnel, communicate previously approved sales quotation information to customers and respond to a limited range of questions regarding sales order and accessory items in accordance with established procedures and practice.
Gather and process information necessary for use in a variety of weekly, monthly, and miscellaneous reports for division and/or corporate use and review. Prepare weekly sales quotation totals for inclusion in division sales report. Maintain records of closed sales job files and lost job files. Process closeout documents.
Utilize computer word processing and/or spreadsheet software programs to type letters, memos and general correspondence and to generate routine and repetitive schedules and reports for sales department personnel or records. Secure and attach reference materials as necessary for mailings. Investigate errors, discrepancies or omissions of data and refer questionable cases to supervisor. Prepare various routine or standardized reports on a weekly, monthly and annual basis as required.
Other duties as assigned.

Qualifications include:
High School Diploma or GED Required
2 years of experience in a sales support/administrative role, preferably in a manufacturing, industrial or construction environment.
Intermediate or above level ability with Outlook, Word, Excel. Experience with PowerPoint is a plus.
Excellent communication and interpersonal skills
Ability to work both independently and as a part of team. Must have drive.

Gerdau offers opportunities for advancement in an ever challenging, high-tech environment. We offer a competitive salary and benefits package and the opportunity to grow with a world-class, multinational company. We recognize the contributions of our team members and provide opportunities for advancement.

Gerdau offers excellent benefits that start the FIRST DAY OF EMPLOYMENT!
Medical and Prescription
Health & Dependent Care (Flexible Spending Account)
Basic Life/Accidental Life Insurance
Health Advocate Services
Employee Assistance Program
Tuition Reimbursement Program

Gerdau is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. All applicants must be legally eligible to work in the country of hire without current or future sponsorship.
JPSGA 224044

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