Administrative Secretary
1.
0 Napa, CA Napa, CA Full-time Full-time $78,766 - $95,127 a year $78,766 - $95,127 a year 3 days ago 3 days ago 3 days ago Do you enjoy collaborating with other motivated individuals to have a meaningful impact on the community? Are you detail oriented, with a keen ability to multitask and move projects forward? If you pride yourself in developing key relationships to ensure team success, then APPLY today! The City of Napa is seeking a creative, collaborative, and detail oriented, administrative professional to fill an opening in our Public Works Department's Administration Division.
The position serves as the direct secretarial support to the Public Works Director while also working on a department-wide administrative team to support department management, projects, and programs.
You will be asked to perform a wide variety of advanced secretarial and administrative support such as department personnel administration, contracts review and routing, Public Records Act Request, Citywide and department policy review and implementation, review and preparation of reports, meeting agendas and minutes.
The Administrative Secretary also provides support to the City's Bicycle and Pedestrian Advisory Commission, reviewing agenda items, assembling and distributing agendas, preparing meeting minutes and assisting with correspondence to Commissioners.
We are looking for a team player with strong communication and collaboration skills who excels at administrative support for executives.
We are also looking for someone who can work with a wide variety of customers within the community and across City departments.
Applicants with experience working for in a similar setting for a local government agency are encouraged to apply! In addition to your qualifications, you will have experience demonstrating the following:
Technical/Professional Knowledge & Skills - Having achieved a satisfactory level of technical skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise; using knowledge to accomplish results.
Customer Service - Provides excellent service to ensure a positive experience for both internal and external customers.
Decision Making - Identifying problems and opportunities by gathering, analyzing, and interpreting quantitative and qualitative information; choosing the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and making timely decisions; taking action that is consistent with available facts and constraints and optimizes probable consequences.
Adaptability - Maintaining efficiency when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
Adapting quickly to change and easily considering innovative ideas.
Quality Orientation - Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Critical Analysis- Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for developing appropriate solutions.
Emotional Intelligence - Establishing and sustaining positive relationships by accurately perceiving and interpreting own and others' emotions and behavior; using insights to optimally manage own responses so that one's behavior matches one's values and delivers intended results.
This recruitment and examination is being conducted to fill one (1) full-time vacancy and may be used to fill future similar full-time vacancies as they occur during the active status of the employment list.
The active status of this employment list will be at least six (6) months unless abolished sooner or extended beyond that date in accordance with the Civil Service Rules.
For a full, detailed class specification, click here.
SUPPLEMENTAL INFORMATION NOTE:
CITY OF NAPA EMPLOYEES SHOULD USE A PERSONAL EMAIL ADDRESS DURING THE APPLICATION PROCESS SELECTION PROCESS The City of Napa utilizes a Civil Service Selection System founded on merit.
Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.
Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, an eligible list may be exclusively used for that current vacant position.
Other recruitments and eligible lists may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.
What happens next? We will review your application and all supplemental materials to select the best qualified applicants to continue in the selection process.
Application appraisal includes a review of qualifications, education, training, and experience related to the job, as well as supplemental questions if applicable.
Applicants moving forward in the selection process may be asked to participate in any combination of the following (at any phase of the selection process):
online assessment, written examination, job-related exercise, phone interview, and panel interview.
Based on the City Charter, the final phase of the selection process is the Probationary Period, which in most cases is six (6) months but may be twelve (12) months depending on the classification.
When three or fewer candidates are available, the testing procedures outlined in the Job Announcement may be waived by the Human Resources Department.
Language Equity If you need assistance with the recruitment and selection process in Spanish, contact us at 707-257-9505.
These request will be assessed on a case-by-case basis.
Si necesita ayuda con el proceso de reclutamiento y selecci n en espa ol, cont ctenos al 707-257-9505.
Estas solicitudes se evaluar n caso por caso.
Reasonable Accommodations The City of Napa Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants.
Individuals with disabilities who would like to request an accommodation in the testing process must inform the HR Department in writing by the final filing date.
A Reasonable Accommodation Request Form is available from HR and may be obtained by calling 707-257-9505, or dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week.
The City of Napa is an Equal Opportunity Employer, and we believe that a diverse, equitable and inclusive workplace will maximize our talents to benefit the residents we serve.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Napa, CA Napa, CA Full-time Full-time $78,766 - $95,127 a year $78,766 - $95,127 a year 3 days ago 3 days ago 3 days ago Do you enjoy collaborating with other motivated individuals to have a meaningful impact on the community? Are you detail oriented, with a keen ability to multitask and move projects forward? If you pride yourself in developing key relationships to ensure team success, then APPLY today! The City of Napa is seeking a creative, collaborative, and detail oriented, administrative professional to fill an opening in our Public Works Department's Administration Division.
The position serves as the direct secretarial support to the Public Works Director while also working on a department-wide administrative team to support department management, projects, and programs.
You will be asked to perform a wide variety of advanced secretarial and administrative support such as department personnel administration, contracts review and routing, Public Records Act Request, Citywide and department policy review and implementation, review and preparation of reports, meeting agendas and minutes.
The Administrative Secretary also provides support to the City's Bicycle and Pedestrian Advisory Commission, reviewing agenda items, assembling and distributing agendas, preparing meeting minutes and assisting with correspondence to Commissioners.
We are looking for a team player with strong communication and collaboration skills who excels at administrative support for executives.
We are also looking for someone who can work with a wide variety of customers within the community and across City departments.
Applicants with experience working for in a similar setting for a local government agency are encouraged to apply! In addition to your qualifications, you will have experience demonstrating the following:
Technical/Professional Knowledge & Skills - Having achieved a satisfactory level of technical skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise; using knowledge to accomplish results.
Customer Service - Provides excellent service to ensure a positive experience for both internal and external customers.
Decision Making - Identifying problems and opportunities by gathering, analyzing, and interpreting quantitative and qualitative information; choosing the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and making timely decisions; taking action that is consistent with available facts and constraints and optimizes probable consequences.
Adaptability - Maintaining efficiency when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
Adapting quickly to change and easily considering innovative ideas.
Quality Orientation - Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Critical Analysis- Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for developing appropriate solutions.
Emotional Intelligence - Establishing and sustaining positive relationships by accurately perceiving and interpreting own and others' emotions and behavior; using insights to optimally manage own responses so that one's behavior matches one's values and delivers intended results.
This recruitment and examination is being conducted to fill one (1) full-time vacancy and may be used to fill future similar full-time vacancies as they occur during the active status of the employment list.
The active status of this employment list will be at least six (6) months unless abolished sooner or extended beyond that date in accordance with the Civil Service Rules.
For a full, detailed class specification, click here.
SUPPLEMENTAL INFORMATION NOTE:
CITY OF NAPA EMPLOYEES SHOULD USE A PERSONAL EMAIL ADDRESS DURING THE APPLICATION PROCESS SELECTION PROCESS The City of Napa utilizes a Civil Service Selection System founded on merit.
Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.
Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, an eligible list may be exclusively used for that current vacant position.
Other recruitments and eligible lists may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.
What happens next? We will review your application and all supplemental materials to select the best qualified applicants to continue in the selection process.
Application appraisal includes a review of qualifications, education, training, and experience related to the job, as well as supplemental questions if applicable.
Applicants moving forward in the selection process may be asked to participate in any combination of the following (at any phase of the selection process):
online assessment, written examination, job-related exercise, phone interview, and panel interview.
Based on the City Charter, the final phase of the selection process is the Probationary Period, which in most cases is six (6) months but may be twelve (12) months depending on the classification.
When three or fewer candidates are available, the testing procedures outlined in the Job Announcement may be waived by the Human Resources Department.
Language Equity If you need assistance with the recruitment and selection process in Spanish, contact us at 707-257-9505.
These request will be assessed on a case-by-case basis.
Si necesita ayuda con el proceso de reclutamiento y selecci n en espa ol, cont ctenos al 707-257-9505.
Estas solicitudes se evaluar n caso por caso.
Reasonable Accommodations The City of Napa Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants.
Individuals with disabilities who would like to request an accommodation in the testing process must inform the HR Department in writing by the final filing date.
A Reasonable Accommodation Request Form is available from HR and may be obtained by calling 707-257-9505, or dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week.
The City of Napa is an Equal Opportunity Employer, and we believe that a diverse, equitable and inclusive workplace will maximize our talents to benefit the residents we serve.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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