Police Administrative Support (Part-Time)
Napa, CA Napa, CA Part-time Part-time $28 - $36 an hour $28 - $36 an hour Would you enjoy being a liaison between various organizations that make up the criminal justice system in Napa? Do you thrive in managing large volumes of data entry and confidential records? APPLY TODAY! We are hiring for part-time Police Administrative Support to organize investigative documents, including electronic data-based police records systems, interact with the public including drug & sex registrants, and assist with administrative duties.
You will be responsible for dynamic, difficult, and specialized clerical operations.
You will receive general supervision from a Sergeant or Supervisor.
You may receive functional and technical supervision from higher level sworn or civilian Police Department staff.
The Police Administrative Support (Part-Time) position is a non-sworn, at will classification.
This is a temporary part-time position not to exceed 1,000 hours.
Temporary and part-time employees are at-will and not covered by the Civil Service System.
Some benefits for temporary employees include sick leave, temporary employee retirement plan, and 3.
5% bilingual pay if applicable.
TYPICAL TASKS Duties may include, but are not limited to the following:
Serves as liaison between Deputy District Attorneys, case attorneys, police officers and police management relating to court appearances; verifies proof-of-service documents and relays messages between all involved parties; delivers correspondences throughout the County Notifies officers for on-call status and/or notify when no longer needed; provides officers with 24-hour notice when they need to appear for a 24-hour notice subpoena.
Performs a variety of document management duties related to confidential police reports, law enforcement records, court requirements, subpoenas, police records, registrant and permit files.
Prepares official correspondence and reports.
Provides courteous and expeditious customer service to police personnel, City department staff, other law enforcement personnel and the general public.
Interact in an administrative capacity with convicted offenders to include taking fingerprints and photos of sex and drug registrants.
Processing of documents, and indirect exposure, to graphic and disturbing criminal behaviors.
Processes, prepares documentation, maintains, and retrieves a high volume of police data, reports and records of criminal investigations, arrests, accidents, complaints and incidents; processing includes dissemination of police files to appropriate investigative divisions and other outside agencies as required by law and scanning files into document management systems.
Keeps statistics and makes reports on daily activities and work volume.
Represents the Department in an official capacity based upon the responsibilities of the assignment held.
Exercises independent judgement Work the front counter of the Police Department.
Assist with Property & Evidence-related matters.
Assist with Public Records Act requests.
Assist with developing, coordinating, and participating in Community Engagement-related events.
Monitor and maintain information on the police department web page and social media sites.
Provide Fleet and Facility support and assistance Other duties as assigned
Qualifications Education:
Equivalent to the completion of the twelfth grade.
Experience:
Two years of general clerical and/or computer experience; one year involved with the maintenance of records, grant reporting and familiarity with court and police practices is desirable.
Knowledge of:
Modern office practices, procedures and equipment.
Document management techniques involving typing/keyboarding, classifying, electronic and manual filing and retrieval of documents.
Police records, electronic data bases and information systems.
Relational database structures for entering data into proper modules of automated systems.
Applicable laws, regulations, policies and procedures relating to public records and confidentiality of law enforcement records.
Process and maintenance of law enforcement records.
Special requirements:
Possession of, or the ability to obtain by the end of the probationary period, the California Law Enforcement Telecommunications System (CLETS) Certificate and the ability to maintain certification every two years.
Possession of or ability to obtain and maintain throughout employment, a valid Class C California Motor Vehicle Driver's License.
Qualified applicants will have a record of successfully demonstrating the following competencies:
Quality Orientation:
Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Managing Work:
Effectively managing one's time and resources to ensure that work is completed efficiently.
Technology Savvy:
Leveraging one's practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work problems, and take advantage of new business opportunities.
Customer Orientation:
Placing a high priority on the internal or external customer's perspective when making decisions and taking action; implementing service practices that meet the customers' and own organization's needs.
Collaborating:
Working cooperatively with others to help a team or work group achieve its goals.
Building Trusting Relationships:
Using appropriate interpersonal styles to establish effective relationships with customers and internal partners; interacting with others in a way that promotes openness and trust and gives them confidence in one's intentions.
Continuous Improvement:
Originating action to improve existing conditions and processes; identifying improvement opportunities, generating ideas, and implementing solutions.
Emotional Intelligence:
Establishing and sustaining trusting relationships by accurately perceiving and interpreting own and others' emotions and behavior; leveraging insights to effectively manage own responses so that one's behavior matches one's values and delivers intended results.
SUPPLEMENTAL INFORMATION Please list all employers held within the last ten years in the work history section of your application.
You may include history beyond ten years if related to the position you are applying.
If you held multiple positions with one employer, please list each position separately.
Failure to comply with these instructions may result in disqualification.
What happens next? We will review your application and all supplemental materials to select the best qualified applicants to continue in the process.
Screening will include a review of minimum qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable.
Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process):
a written examination, job related exercise, phone interview, in-person interview(s), and/or web-based testing.
Reasonable Accommodations:
The City of Napa Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants.
Individuals with disabilities who would like to request an accommodation in the testing process must inform the HR Department in writing by the final filing date.
A Reasonable Accommodation Request Form is available from HR and may be obtained by calling 707-257-9505, or dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week.
The City of Napa is an Equal Opportunity Employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
You will be responsible for dynamic, difficult, and specialized clerical operations.
You will receive general supervision from a Sergeant or Supervisor.
You may receive functional and technical supervision from higher level sworn or civilian Police Department staff.
The Police Administrative Support (Part-Time) position is a non-sworn, at will classification.
This is a temporary part-time position not to exceed 1,000 hours.
Temporary and part-time employees are at-will and not covered by the Civil Service System.
Some benefits for temporary employees include sick leave, temporary employee retirement plan, and 3.
5% bilingual pay if applicable.
TYPICAL TASKS Duties may include, but are not limited to the following:
Serves as liaison between Deputy District Attorneys, case attorneys, police officers and police management relating to court appearances; verifies proof-of-service documents and relays messages between all involved parties; delivers correspondences throughout the County Notifies officers for on-call status and/or notify when no longer needed; provides officers with 24-hour notice when they need to appear for a 24-hour notice subpoena.
Performs a variety of document management duties related to confidential police reports, law enforcement records, court requirements, subpoenas, police records, registrant and permit files.
Prepares official correspondence and reports.
Provides courteous and expeditious customer service to police personnel, City department staff, other law enforcement personnel and the general public.
Interact in an administrative capacity with convicted offenders to include taking fingerprints and photos of sex and drug registrants.
Processing of documents, and indirect exposure, to graphic and disturbing criminal behaviors.
Processes, prepares documentation, maintains, and retrieves a high volume of police data, reports and records of criminal investigations, arrests, accidents, complaints and incidents; processing includes dissemination of police files to appropriate investigative divisions and other outside agencies as required by law and scanning files into document management systems.
Keeps statistics and makes reports on daily activities and work volume.
Represents the Department in an official capacity based upon the responsibilities of the assignment held.
Exercises independent judgement Work the front counter of the Police Department.
Assist with Property & Evidence-related matters.
Assist with Public Records Act requests.
Assist with developing, coordinating, and participating in Community Engagement-related events.
Monitor and maintain information on the police department web page and social media sites.
Provide Fleet and Facility support and assistance Other duties as assigned
Qualifications Education:
Equivalent to the completion of the twelfth grade.
Experience:
Two years of general clerical and/or computer experience; one year involved with the maintenance of records, grant reporting and familiarity with court and police practices is desirable.
Knowledge of:
Modern office practices, procedures and equipment.
Document management techniques involving typing/keyboarding, classifying, electronic and manual filing and retrieval of documents.
Police records, electronic data bases and information systems.
Relational database structures for entering data into proper modules of automated systems.
Applicable laws, regulations, policies and procedures relating to public records and confidentiality of law enforcement records.
Process and maintenance of law enforcement records.
Special requirements:
Possession of, or the ability to obtain by the end of the probationary period, the California Law Enforcement Telecommunications System (CLETS) Certificate and the ability to maintain certification every two years.
Possession of or ability to obtain and maintain throughout employment, a valid Class C California Motor Vehicle Driver's License.
Qualified applicants will have a record of successfully demonstrating the following competencies:
Quality Orientation:
Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Managing Work:
Effectively managing one's time and resources to ensure that work is completed efficiently.
Technology Savvy:
Leveraging one's practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work problems, and take advantage of new business opportunities.
Customer Orientation:
Placing a high priority on the internal or external customer's perspective when making decisions and taking action; implementing service practices that meet the customers' and own organization's needs.
Collaborating:
Working cooperatively with others to help a team or work group achieve its goals.
Building Trusting Relationships:
Using appropriate interpersonal styles to establish effective relationships with customers and internal partners; interacting with others in a way that promotes openness and trust and gives them confidence in one's intentions.
Continuous Improvement:
Originating action to improve existing conditions and processes; identifying improvement opportunities, generating ideas, and implementing solutions.
Emotional Intelligence:
Establishing and sustaining trusting relationships by accurately perceiving and interpreting own and others' emotions and behavior; leveraging insights to effectively manage own responses so that one's behavior matches one's values and delivers intended results.
SUPPLEMENTAL INFORMATION Please list all employers held within the last ten years in the work history section of your application.
You may include history beyond ten years if related to the position you are applying.
If you held multiple positions with one employer, please list each position separately.
Failure to comply with these instructions may result in disqualification.
What happens next? We will review your application and all supplemental materials to select the best qualified applicants to continue in the process.
Screening will include a review of minimum qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable.
Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process):
a written examination, job related exercise, phone interview, in-person interview(s), and/or web-based testing.
Reasonable Accommodations:
The City of Napa Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants.
Individuals with disabilities who would like to request an accommodation in the testing process must inform the HR Department in writing by the final filing date.
A Reasonable Accommodation Request Form is available from HR and may be obtained by calling 707-257-9505, or dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week.
The City of Napa is an Equal Opportunity Employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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